Action Centre
Last updated
Vision for Event Organizers
Last updated
Introduction:
Vision’s Action Centre is the central hub for managing all your event's activities, participants, and submissions. It provides a comprehensive overview of everything from team formation to project evaluations, shortlisting, and the final selection process.
Navigating the Action Centre:
Access the Action Centre:
Log in to your Vision account.
Go to the "Organizer Dashboard" section on the Vision platform.
Click on the "Event Admin" button of the event you want to access the Action Centre.
Action Centre Overview:
The Action Centre is divided into multiple sections:
Team Formations: Displays all the registered teams with their members, contact information, and team size.
Project Submissions: Shows all submitted projects by teams, the problem statements addressed, submission and update times, and the current status of each submission.
Evaluation Rounds: Lists all evaluation rounds for each submission, including the number of evaluators, average score, and the status of the evaluation.
Shortlisting: Shows the teams shortlisted in each round, their status (e.g., waitlisted, shortlisted, rejected), and the date they were added to the shortlist.
Action: Provides a set of actions you can take on the shortlisted teams such as send emails, shortlist, waitlist, or reject.
Finale: Displays the final selected teams, project submissions, and their details.
Viewing Team Details:
Click on any team name in the "Team Formations" section to expand its details.
Team Details: Provides the following information:
Name: The team’s name.
Email: The team’s registered email address.
Team Members: Lists all members of the team.
Team Size: The total number of members in the team.
Viewing Project Submissions:
Click on the "Project Submissions" section.
Each submission displays the following:
Submitted By: The team that submitted the project.
Problem Statements: The specific problem or challenge addressed by the project.
Submitted At: The date and time the project was submitted.
Updated At: The date and time the project was last updated.
Last Project Submitted By: The team member who last submitted the project.
Project Submitted: The project submission date.
Project Submitted: The status of the project submission (e.g., completed, pending).
Viewing Evaluation Rounds:
Click on any project submission to expand its details.
Each evaluation round displays:
No of Evaluators: The total number of evaluators assigned to the submission.
Average Score: The average score given by the evaluators for the project.
Evaluator Score: This section allows you to see the individual score given by each evaluator.
Shortlisting Teams:
Click on the "Shortlisting" section.
Each shortlisting round displays the shortlisted teams, their status (e.g., waitlisted, shortlisted, rejected), and the date they were added to the shortlist.
Shortlisting Teams Actions:
Click on the "Shortlist" icon next to a team to move them to the next shortlisting round.
Click on the "Waitlist" icon to place the team on the waitlist.
Click on the "Reject" icon to reject the team's submission.
Sending Emails:
Click on the "Send Mail" icon next to any shortlisted team to send an email.
The "Send Email" pop-up allows you to:
Subject: Enter the subject of your email.
Description: Write the email message you want to send.
Click "Yes" to send the email.
Finale Module:
Viewing Final Teams:
The "Finale" module displays the final selected teams after all the evaluation and shortlisting rounds are completed.
Final Team Details: This section shows the finalized teams and their projects with detailed information.
Filtering Results:
Access Filters:
The "Filters" button is located on the right-side of the Action Centre screen.
Available Filters:
Team Formation:
Team Size: Filter teams by size range.
Occupation: Filter teams by member's occupation.
Country: Filter teams by member's country.
State: Filter teams by member's state.
City: Filter teams by member's city.
Email Domain: Filter teams by member's email domain.
Average Age: Filter teams by the average age of team members.
Project Submissions:
Problem Statement: Filter submissions by the problem statement they address.
Project Submitted: Filter submissions by the date they were submitted.
No of Updates: Filter submissions by the number of times they were updated.
Shortlisting:
Status: Filter shortlisted teams by their status (waitlisted, shortlisted, rejected).
Action Centre: The Backbone of Your Event:
The Action Centre is the central nervous system of your Vision events, giving you the control and insight to efficiently manage and guide your event from its early stages to the selection of the winning teams. It streamlines the evaluation process, allows for flexible shortlisting, and enables seamless communication with participants, making it the core of your successful event execution.
